Island Heights Borough Clerk
Borough Clerk – Sean Asay Registrar – Penny Hagan
OFFICE HOURS: Monday – Friday 9am-3pm, Monday Evenings 6pm-8pm
You may address correspondence to the appropriate individual listed above at:
Borough of Island Heights Clerk’s Office
PO Box 797
Island Heights, NJ 08732
Office – 732-270-6415
Fax – 732-270-8586
The core duties of the Borough Clerk are set by New Jersey statute and include but are not limited to the following:
Secretary to the Governing Body
Chief Administrative Officer of All Elections
Chief Registrar of Voters
Records Manager
Administrative Officer of Licensing
Click on the link to the left for Code for the Borough of Island Heights
Click on the link to the left for the Open Public Records Request Form
ELECTIONS
Election Dates & Times
All polling places are open from 6:00 a.m. to 8:00 p.m.
The primary elections are held on the first Tuesday after the first Monday in June.
The general elections are held on the first Tuesday after the first Monday in November. This election includes local Mayor/Council elections and Board of Education elections.
Click Here for Live Election Results
HOW TO REGISTER
The registrant must download and complete an application.
Mail or deliver the Voter Registration Application and/or Party Affiliation Form to the Ocean County Clerk which would be:
County Clerk
Hon. Scott M. Colabella
Court House
P.O. Box 2191
118 Washington Street
Toms River, NJ 08754-2191
The registration deadline to vote at the next election is 21 days prior to election day.
Who can register?
To register in New Jersey you must be:
- A United States citizen
- At least 18 years old by the next election
- A resident of the county for 30 days before the election
Vote By Mail Applications
In New Jersey, any voter can now vote by mail in any election. You do not need a reason to Vote by Mail.
Complete the Application for Vote by Mail Ballot below and return the application to the Ocean County Clerk:
County Clerk
Hon. Scott M. Colabella
Court House
P.O. Box 2191
118 Washington Street
Toms River, NJ 08754-2191
To receive your ballot by mail, the application must be received by the Ocean County Clerk 7 days prior to the election.
A voter may also apply in person to the Ocean County Clerk until 3:00 p.m., the day before the election.
Faxed or emailed copies of a Application for Vote by Mail Ballot will not be accepted, unless you are a Military or Overseas Voter, since an original signature is required.
VITAL STATISTICS
Marriage/Civil Union
Be sure to contact the Registrar – Penny Hagan at 732-270-6415 – well in advance of the ceremony to schedule an appointment to make application. The marriage or civil union license fee is $28.00.
The marriage or civil union license must be obtained from the Registrar in the New Jersey municipality in which either applicant resides, if one or both is a resident of New Jersey. (For these purposes, soldiers are residents of the posts at which they are stationed). A license issued is good for use anywhere in the State of New Jersey.
If both parties are not residents of New Jersey, the license must be obtained from the Registrar of the municipality where the ceremony is to be performed and is only good for use in that municipality.
A New Jersey marriage or civil union license may never be used outside of the State of New Jersey and a license issued in another state may never be used within the State of New Jersey.
A local Registrar will not issue a marriage or civil union license sooner than 72 hours after the application for a license has been made, unless ordered to do so via a Superior Court order. If both parties are unavailable to complete the application at the same time, either applicant may complete his/her part of the application with the Registrar and start the waiting period. The other applicant must return with the same witness (who must be at least 18 years old) to complete his/her part of the application.
The application must be completed by both parties before the license will be issued. The application is valid for six months from the date filed.
Once the license is issued, it is good for 30 days from the date of issuance. A couple wishing to have both religious and civil ceremonies may be issued a license for both ceremonies on the basis of a single application.
Provide these documents when applying for a marriage/civil union license:
- Proof of identity by presenting your driver’s license, passport or state/federal ID.
- Proof of your residency.
- Your social security card or social security number.
- A witness, 18 years of age or older.
- The $28.00 application fee.
- If previously married, a certified death certificate or court filed divorce decree of the last spouse will be required.
Each applicant must supply valid identification that establishes name, age, date of birth and proof of residency. This may be supplied by one or more documents issued by a government agency, such as a certified copy of a birth certificate, driver’s license, military identification, passport or state/county identification card.
The person performing the ceremony must file the license and certificate with the Registrar of the municipality in which the ceremony was performed. Since failure to record the certificate may cause considerable inconvenience at a later date when proof of certificate is needed, you should make sure that this has been done.
Certified copies of the marriage or civil union event may be obtained from the local Registrar in the municipality where the ceremony occurred or from the State Bureau of Vital Statistics and Registration.
Copies of Vital Records – Call 732-270-6415
(Death Certificate, Birth Certificate, Marriage/Civil Union Certificate, Domestic Partnership)
Certified copies are $15.00 each. To get a certified copy of a person’s vital record, you must provide proof of your relationship to the person listed on the record and the proof must establish you are one of the following:
- The subject of the record
- The subject’s parent, legal guardian or legal representative
- The subject’s spouse/civil union partner; child, grandchild or sibling, if of legal age
- A state or federal agency for official purposes
- Pursuant to court order
If you are not a person qualified to get a certified copy of a record but you are helping a person receive a certified copy of a vital record they are eligible to receive you must show your valid ID and a notarized, written release authorizing you to get the record on that person’s behalf OR, you can supply a written release from the person you are helping along with a copy of that person’s valid photo ID.
If you are not eligible to receive a certified copy of a vital record, you must obtain a court order directing the State Registrar to issue a certified copy of the record. A subpoena is not sufficient to issue a copy of a vital record.
LEGALIZED GAMES OF CHANCE
Bingo and Raffle
Applicants must possess a current NJ Legalized Games of Chance and Control Commission Identification Number prior to submitting an application to the Borough Clerk.
- Please complete a Raffle/Bingo application. Each application must contain at least two (2) original signatures (one must be an officer of the organization and the other a member-in-charge) and a raised notary seal. Notary services are available in the Office of Borough Clerk if needed.
- Please click this link for a Raffle-50/50 application 50/50 Raffle Application
- Please click this link for a Bingo application Bingo Application
- Use this form to amend a Bingo/Raffle-50/50 License Form to Amend 50/50 or Bingo License
- Present the original valid Identification/registration card, (Issued by the Legalized Games of Chance Control Commission), when submitting your applications.
- Attach a copy of the raffle (sample) ticket. (Off Premise raffle ONLY) Here is a sample off-premise 50/50 ticket Sample of Off Premise 50/50 Ticket & sample off-premise merchandise ticket Sample of Off Premise Merchandise Ticket
- Upon completion of your licensed event, a report of operation needs to be filed with the state on this form for Raffle-50/50 Form for 50/50 Raffle Report & this form for Bingo Report of Operations Form for Bingo Report
- Feel free to call the Borough Clerk at (732) 270-6415 with any questions regarding Raffles, Bingos and/or the Legalized Games of Chance.
- CLICK HERE for more information and state fees.